Job Details and Description Listed Below. 

You can also go to : https://arjobsined.schoolspring.com/?jobid=5469768  for additional details and to apply for the position.

Position Title: District Program Secretary

Reports To: Director of Curriculum and Instruction

Salary Schedule: Classified Level II A

Contract Days: 240

Position Summary:

The District Program Secretary is a dynamic, multi-functional role responsible for providing

high-level administrative, clerical, and programmatic support across several departments,

including Curriculum and Instruction, Federal Programs, Central Office, Professional

Development, Registration/Enrollment, and District Finance. This individual ensures smooth

operational flow, supports student and staff success, manages sensitive information, and

coordinates compliance across the district.

Core Responsibilities:

Administrative & Executive Support

● Provide confidential executive support to the Director of Curriculum and Instruction.

● Schedule and coordinate meetings, appointments, and event logistics.

● Prepare and process correspondence, presentations, and educational and personnel

documents.

Professional Development (PD) Coordination

● Manage the escWorks PD platform: enter classes, register staff, and generate attendance

reports

● Generate reports through the ArkansasIDEAS platform

● Track and verify educator PD hours, comparing transcripts to PGPs; contact staff

regarding discrepancies

● Generate official PD transcripts and licensing documentation for state certification

renewals

● Ensure compliance with the DESE Rules Governing Professional Development

Finance & Purchasing

● Generate purchase orders and process accounts payable for departments, including

Federal Programs, PD, Special Programs, Food Services, and other areas under

Curriculum and Instruction

● Maintain accurate budget records and monitor expenditures across multiple funding

sources

● Order and track district instructional materials and supplies, including curriculum,

supplies, and assessments

Additional Duties

● Maintain confidentiality and professionalism in all work

● Check out and track credit card usage for department purchases

● Perform other duties as assigned by supervisors

Required Qualifications:

● High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)

● Significant administrative or clerical experience in an educational setting

● Strong computer skills: Microsoft Office, Google Suite, escWorks, eSchool, and eFinance

● Excellent organizational and multitasking abilities

● Outstanding written and verbal communication skills

● Ability to work independently and collaboratively across departments

Working Conditions:

● Full-time, 12-month position

● Office and school environments

● Frequent sitting, with periods of walking, standing, and occasional lifting

● May include occasional evening events or meetings

Compensation:

● Salary based on district classification and qualifications

● Eligible for benefits per district policy